Office Cleanout Inventory Checklist for Furniture, Records, and Electronics

Separate what can be hauled from what needs an IT, records, lease, or landlord decision. That one distinction prevents most last-minute stops.

Tag by ownership

Mark company-owned, employee-owned, leased, landlord-owned, and remove items. Include artwork, appliances, and conference equipment.

Route records and electronics correctly

Follow company retention and data-destruction policies. Hard drives, phones, copiers, and network equipment should not enter an ordinary mixed load without approval.

Count the large pieces

List desks, workstations, chairs, filing cabinets, shelving, and appliances. Note what must be disassembled and what can roll intact.

Book building access

Confirm dock time, freight elevator use, security access, floor protection, and after-hours contacts before setting the work window.

Quick handoff checklist

Confirm	Why it matters
Keep and remove zones	Prevents uncertain items from entering the load.
Large-item list	Shows volume, handling, and possible disassembly.
Access route	Accounts for stairs, elevators, gates, and carrying distance.
Exception items	Separates chemicals, batteries, records, and electronics for review.
Finish condition	Defines when the cleanout is complete.

For the service scope behind this guide, see Office Cleanout. Use the estimate checklist to prepare the first conversation.